administrative assistant

Description

• Education: Secondary (high) school graduation certificate
• Experience: 1 year to less than 2 years
Tasks
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
Computer and technology knowledge
• MS Excel
• MS Office
• MS PowerPoint
• MS Word
Area of specialization
• Correspondence
• Reports and records
• Statistics
• Financial statements
• Invoices
• Charts, tables, graphs and diagrams
Work conditions and physical capabilities
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Attention to detail
Personal suitability
• Ability to multitask
• Accurate
• Client focus
• Flexibility
• Organized
• Reliability
• Team player
• Work Term: Permanent
• Work Language: English
• Hours: 40 hours per week